Turn an Onboarding Checklist Template Into a Live Tracker
Turn an onboarding checklist template into a real tracker your whole team can see, with task status, ownership, and progress that doesn't live in someone's inbox.
Google Sheets Onboarding Tracker Overview
This template turns a Google Sheets onboarding checklist into a working onboarding tracker app, complete with a real interface, task status, and ownership, without asking a manager to check five different tabs to see how a new hire's onboarding is going.
Unlike a static spreadsheet template, this system is built on GoodTaco, so you can customize every part of your onboarding process: how tasks are structured, who's responsible for what, and who can see or edit which parts. It connects directly to the Google Sheet you already use, so your checklist, formulas, and history stay exactly where they are.
Why Use This Onboarding Tracker Template
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Stop losing track of who owns what: Give every onboarding task a clear owner, whether it's HR, IT, or the hiring manager, so nothing falls through because everyone assumed someone else had it.
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Catch a stalled onboarding before day one goes sideways: See what's done, what's pending, and what's overdue for each new hire, so a missed step doesn't surface on their first day.
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Give every new hire a consistent experience: Run the same checklist for every new hire, so onboarding doesn't depend on which manager remembers which steps.
Template Features
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Task ownership and assignment Assign onboarding tasks to HR, IT, managers, or the new hire themselves, pulled live from your Google Sheet, so it's always clear who's responsible.
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Status tracking Move each onboarding task through statuses like Not Started, In Progress, and Complete in a real interface, instead of checking a spreadsheet manually.
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Per-hire checklists Track onboarding progress separately for each new hire, so a checklist doesn't get confused with the last person who joined.
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Role-based access Give managers a view scoped to their own new hires, while HR sees onboarding status across the whole company. No one has to dig through someone else's checklist.
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Due date and deadline views See what's due before day one, week one, or 90 days, so a step doesn't get missed because a deadline was easy to overlook in a long list.
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Notes and documentation Attach notes to a task, like where a document was sent or a step's completion date, keeping context attached instead of scattered across email.
Who Is This Template For
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Small business owners who onboard new hires without a dedicated HR system and need a simple, consistent way to make sure nothing gets missed.
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HR teams running onboarding across multiple new hires at once, where visibility into every hire's progress matters more than one person's memory.
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Hiring managers who need to know their new hire's onboarding status without pinging HR for an update.
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Growing teams hiring often enough that an informal checklist has started to break down, but not ready to adopt a full HRIS platform.
Setup Steps
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Sign up with Google Sheets. Connect the spreadsheet you're already using to track onboarding tasks.
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Connect your data. GoodTaco reads your existing columns (tasks, owner, status, due dates) so you don't have to restructure anything.
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Customize your app. Describe what you want in plain language: task ownership, due dates, and who should see what.
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Publish and share. Give your team access to the app. Your Google Sheet stays the source of truth behind it.
Turn Your Google Sheet Into an Onboarding Tracker
Still tracking new hire onboarding in a checklist nobody updates? Turn your Google Sheet into a tracker your whole team can rely on.
Onboarding Checklist Template FAQs
What is an employee onboarding tracker template?
An employee onboarding tracker template is a pre-built structure for tracking onboarding tasks, owners, and progress. This one is built on GoodTaco, so instead of a static file you copy and fill in, it's a working app connected to your Google Sheet that updates in real time.
Do I need to reformat my Google Sheet to use this?
No. GoodTaco connects to your sheet as it already exists. Clearly labeled columns help, but there's no required migration or restructuring.
Why use a template like this instead of a plain checklist?
A static checklist doesn't show status, ownership, or progress in one place, and everyone involved has to check it manually. This template gives your Google Sheet a proper app on top: task tracking, ownership, and permissions, while your data stays exactly where it is.
Can I track onboarding for more than one new hire at a time?
Yes. Each new hire gets their own checklist and status, so onboarding for one person never gets confused with another.
Will this replace my Google Sheet?
No. Your Google Sheet stays the source of truth. GoodTaco adds an app interface on top of it so your team can work without opening the spreadsheet directly.
Can hiring managers see their own new hire's progress without asking HR?
Yes. Managers get a view scoped to their own new hires, while HR sees onboarding status across the whole company.
What happens if our onboarding process changes later?
Add or edit tasks in your sheet, and GoodTaco's interface picks up the change. No rebuild required.
Do I need to know how to code to set this up?
No. You describe what you want in plain language and GoodTaco builds the app around your existing sheet. No developer or technical setup required.
Is new hire data secure?
Your data stays in your Google Sheet, and access to the app is controlled by the roles and permissions you set.