Turn a rent roll into a real tenant tracker your whole team can use, with unit status, rent due, and lease dates always current.

Overview

This template turns a Google Sheets rent roll into a working tenant tracker app, complete with a real interface, unit status, and lease visibility, without anyone digging through a spreadsheet to answer a simple question like which units are vacant or which tenants are behind on rent.

Unlike a static spreadsheet template, this system is built on GoodTaco, so you can customize every part of your rent roll: how units and tenants are structured, how rent status updates, and who can see or edit what. It connects directly to the Google Sheet you already use, so your rent roll, formulas, and history stay exactly where they are.

Why Use This Rent Roll Template

Stop hunting for unit and tenant status: See vacancy, lease status, and rent due at a glance in a real interface, instead of scanning rows to piece it together.
Catch a late payment before it becomes a pattern: See which units are current, late, or overdue on rent, so a missed payment gets noticed instead of surfacing at the end of the month.
Give every role the view they need: Property managers see the full portfolio. Owners see only their own properties. No one has to dig through units that aren't theirs.

Template Features

Unit and tenant tracking - See every unit, its tenant, and current status, pulled live from your Google Sheet, instead of scrolling a long rent roll.

Rent status tracking - Track rent as Paid, Late, or Overdue for each unit, so a payment issue is visible immediately instead of buried in a column.

Lease date visibility - See lease start and end dates across your portfolio, catching upcoming renewals or expirations before they're a last-minute scramble.

Role-based access - Give property managers a full portfolio view, while owners see only the properties or units that belong to them. No one has to dig through units outside their scope.

Vacancy tracking - See which units are vacant at a glance, useful for reporting and for prioritizing which units need to be filled next.

Notes and maintenance flags - Attach notes to a unit, like a pending repair or a tenant communication, keeping context attached to the unit instead of scattered across email.

Who Is This Template For

Small property owners and landlords managing a handful of units without a dedicated property management platform built for large portfolios.

Property management companies tracking rent roll across multiple properties, where owners need visibility into their own units without seeing the whole portfolio.

Real estate investors who want a live view of rent status and vacancy across their properties, without manually updating a spreadsheet every month.

Small property management teams where one person historically maintained the rent roll manually, and the rest of the team had to ask for updates.

Setup Steps

Sign up with Google Sheets. Connect the spreadsheet you're already using to track your rent roll.
Connect your data. GoodTaco reads your existing columns (units, tenants, rent status, lease dates) so you don't have to restructure anything.
Customize your app. Describe what you want in plain language: rent status categories, owner-level access, and who should see what.
Publish and share. Give your team or property owners access to the app. Your Google Sheet stays the source of truth behind it.

Turn Your Google Sheet Into a Rent Roll App

Still hunting for tenant and rent status across a spreadsheet nobody keeps current? Turn your Google Sheet into a rent roll app your whole team can rely on.

Start Free with Google Sheets

FAQs

What is a rent roll template?

A rent roll template is a pre-built structure for tracking units, tenants, and rent status across a property or portfolio. This one is built on GoodTaco, so instead of a static file you copy and fill in, it's a working app connected to your Google Sheet that updates in real time.

Do I need to reformat my Google Sheet to use this?

No. GoodTaco connects to your sheet as it already exists. Clearly labeled columns help, but there's no required migration or restructuring.

Why use a template like this instead of a plain spreadsheet?

A spreadsheet holds your rent roll data, but there's no way to give an owner a scoped view of just their properties, or to flag a late payment automatically. This template gives your Google Sheet a proper app on top: status tracking, role-based access, and permissions, while your data stays exactly where it is.

Can property owners see only their own units?

Yes. Owners get a view scoped to their own properties or units, while property managers see the full portfolio.

Will this replace my Google Sheet?

No. Your Google Sheet stays the source of truth. GoodTaco adds an app interface on top of it so your team and owners can check status without opening the spreadsheet directly.

Can I track lease renewals and expirations?

Yes. Lease start and end dates are visible across your portfolio, so upcoming renewals or expirations don't get missed.

What happens if I add a new property or unit later?

Add it to your sheet, and GoodTaco's interface picks it up. No rebuild required.

Do I need to know how to code to set this up?

No. You describe what you want in plain language and GoodTaco builds the app around your existing sheet. No developer or technical setup required.

Is my rent roll data secure?

Your data stays in your Google Sheet, and access to the app is controlled by the roles and permissions you set.

Rent Roll Template for Google Sheets